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Corporate Governance Report: Need, Obligation and Content



Corporate Governance Report: Need, Obligation and Content

 

Clause 49 of the listing agreement makes it mandatory to introduce a separate section on Corporate Governance in the Annual Reports of company, with a detailed compliance report on Corporate Governance. Non-compliance of any mandatory requirement of this clause with reasons thereof and the extent to which the non-mandatory requirements have been adopted should be specifically highlighted

 

List of Items to Be Included In the Report on Corporate Governance in the Annual Report of Companies

 

1.      A brief statement on company’s philosophy on code of governance.

 

2.      Board of Directors:

 

a.     Composition and category of directors, for example, promoter, executive, nonexecutive, independent non-executive, nominee director, which institution represented as lender or as equity investor.

b.    Attendance of each director at the Board meetings and the last AGM.

c.     Number of other Boards or Board Committees in which he/she is a member or

Chairperson.

d.  Number of Board meetings held, dates on which held.

 

1.      Audit Committee:

 

              i.      Brief description of terms of reference

            ii.      Composition, name of members and Chairperson

          iii.      Meetings and attendance during the year

 

2.      Remuneration Committee:

 

              i.      Brief description of terms of reference

            ii.      Composition, name of members and Chairperson

          iii.      Attendance during the year

          iv.      Remuneration policy

            v.      Details of remuneration to all the directors, as per format in main report.

 

3.      Shareholders Committee:

 

              i.      Name of non-executive director heading the committee

            ii.      Name and designation of compliance officer

          iii.      Number of shareholders’ complaints received so far

          iv.      Number not solved to the satisfaction of shareholders

            v.      Number of pending complaints

 

 

 

4.      General Body meetings:

 

              i.      Location and time, where last three AGMs held.

            ii.      Whether any special resolutions passed in the previous 3 AGMs

          iii.      Whether any special resolution passed last year through postal ballot –  details of voting pattern

          iv.       Person who conducted the postal ballot exercise

            v.      Whether any special resolution is proposed to be conducted through postal ballot

          vi.      Procedure for postal ballot

 

5.      Disclosures:

 

              i.      Disclosures on materially significant related party transactions that may have potential conflict with the interests of company at large.

            ii.      Details of non-compliance by the company, penalties, strictures imposed on the company by Stock Exchange or SEBI or any statutory authority, on any matter related to capital markets, during the last three years.

          iii.      Whistle Blower policy and affirmation that no personnel has been denied access to the audit committee.

          iv.      Details of compliance with mandatory requirements and adoption of the nonmandatory requirements of this clause

 

6.      Means of communication.

 

              i.      Quarterly results

            ii.      Newspapers wherein results normally published

          iii.      Any website, where displayed

          iv.      Whether it also displays official news releases; and

            v.      The presentations made to institutional investors or to the analysts.

 

7.      General Shareholder information:

 

              i.      AGM : Date, time and venue

            ii.      Financial year

          iii.      Date of Book closure

          iv.      Dividend Payment Date

            v.      Listing on Stock Exchanges

          vi.      Stock Code

        vii.      Market Price Data : High., Low during each month in last financial year

      viii.      Performance in comparison to broad-based indices such as BSE Sensex, CRISIL index etc.

          ix.      Registrar and Transfer Agents

            x.      Share Transfer System

          xi.      Distribution of shareholding

        xii.      Dematerialization of shares and liquidity

      xiii.      Outstanding GDRs/ADRs/Warrants or any Convertible instruments,  conversion date and likely impact on equity

      xiv.      Plant Locations

        xv.      Address for correspondence

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